NOTE: This step is very important
Verifying Volunteer Hours
- Employees who choose to allocate their volunteering hours to engage in PwC organised initiatives will be required to verify their attendance at an event by signing an attendance register that will be made available at all PwC organised volunteering initiatives. Employees who fail to sign the attendance register will result in the leave taken from work being credited as “unpaid leave.”
- Employees who choose to allocate their volunteering hours to support personal interest initiatives will be required to provide written documentation from the benefiting charitable organisation/cause confirming the details of the volunteer engagement. A template of the required documentation will be made available to employees.
- The written documentation must be uploaded onto the leave database when submitting a leave request after each volunteering engagement. Regular audits of these documents will be conducted to verify employee engagements.
- Employees who fail to provide the appropriate evidence will result in leave taken from work being credited as “unpaid leave.”
Booking Volunteer Leave
Employees are requested to complete their leave requests and timesheets correctly, honestly and comprehensively for all time spent volunteering during working hours, using the correct charge codes.
Timesheets and leave requests must be submitted to the relevant manager/partner for approval and processing no later than the prescribed deadline.
Information recorded on the Maconomy portal and Leave Database will be consolidated and used by the Corporate Responsibility division to report to the Board of Directors to guide improvements to management mechanisms and processes as well as to evaluate the collective impact of PwC on its communities. This information will be used to report to external audiences through our annual Corporate Responsibility Report.
Codes Used to Record Volunteering Time
When completing time sheets to reflect time spent on volunteering activities, the decision-tree graphic below is designed as a reference guide to ensure that employees use the correct codes (Maconomy charge codes) to record their volunteering time.