The Volunteer Day

The volunteer day has finally arrived after all the time spent putting everything together. To help you have a great day and enjoy the event, here are a few tips to help you along the way. The most important thing is that everyone involved has a meaningful experience at the end of the day.

  • Review safety procedures.
  • Set a goal for the first half of the project.
  • Assign tasks. Describe each task to be completed. Introduce the task leader (or assign leaders if necessary). Assign volunteers to the different work areas, making sure that each task has the correct number of people and that each volunteer feels comfortable and prepared to complete the task.
  • Distribute tools and supplies. 
  • Remind volunteers of the safety procedures

Throughout the Project:

  • Be a leader
  • Know your outcome, and convey it to the volunteers.
  • Be organised and delegate work to volunteers. Keep the project on schedule.
  • HAVE FUN and encourage volunteers to enjoy the service too.
  • Give positive reinforcement
  • Be a public relations agent for your project with volunteers, the organisation contact person and the community
  • Take pictures
  • If the volunteers take a lunch or refreshment break, encourage them to interact with each other, especially people they may not know. Take this time to give an update on the day’s progress and go over the schedule for the rest of the day.
  • Thank volunteers.

Before the End of the Project:

  • Be sure to start clean-up efforts at least 30 minutes before the scheduled end of the project. Encourage volunteers to help with cleaning up the area.
  • Lead a reflection activity or discussion with all volunteers. Encourage everyone to examine their service and what it meant to them personally
  • Ask volunteers to give feedback on the platform
  • Thank volunteers.

Before You Leave the Project Site:

  • Take “after” photos.
  • Have a final debrief with the agency/school contact.
  • Survey the site to make sure you are leaving it better than you found it. Make sure that all of the trash is picked up, lights are turned off and the building is secured, if needed.
  • Assess any follow-up work that is needed

Note: No photos of children's faces are allowed unless prior consent was obtained from the guardians of the children. The beneficiary organisation can be requested to arrange this beforehand if need arises.